Tag: effective communication

Ten Tips for Getting a GREAT Letter of Recommendation

College-aged student handing over CV and personal statement to a smiling professor in a colorful cartoon office setting, with books, laptop, and certificates in the background.
As with all parts of your application, you need a smart strategy for Letters of Rec

In the competitive world of applications—whether for college, graduate school, or a new job—a strong letter of recommendation can be a deciding factor in your favor. At Gurufi, where we specialize in personal statements, CVs, and letters of recommendation, we have seen firsthand how a well-crafted letter can make a substantial difference. Despite the fact that they play a pivotal role, far too many people simple hand them off to letter-writers and don’t have a thoughtful plan to ensure they get the most of their letters. Here is a 10-part guide to writing a strong letter of recommendation.

recommendation.

 

  1. Ask for a STRONG Letter of Recommendation

When I worked as a professor, I would write a letter for anybody who asked… but not everybody got a strong letter. If you earned a B-, my letter would basically say, “Johnny was in my class, completed the assignments on time, and earned a passing grade.” I told people beforehand, “I’ll write you a letter because it’s part of my job, but you haven’t earned a strong one.” By contrast, a great student got a longer, more specific and detailed, and effective letter.

What’s the lesson here? Don’t just ask if somebody will write you a letter; ask if they’ll write you a STRONG letter. They may say “no,” or otherwise, hedge, which indicates that you need to find somebody else. And, if they were going to write you a strong letter beforehand, it helps to set the expectation that you are seeking a letter that highlights your strengths and capabilities in a compelling way.

 

  1. Provide Your Personal Statement and CV

The best letters of recommendation are details, specific, and align with the core themes of your application. As such, to write a strong and detailed letter, your recommender needs to know about your achievements, goals, and experiences. Providing them with your personal statement and CV offers a comprehensive view of your background. Your personal statement will give them insights into your motivations and aspirations, while your CV will highlight your accomplishments and relevant experiences. This information helps them write a letter that is specific and tailored to the opportunity you are seeking.

When I wrote letters, having these documents was quite helpful in terms of making sure that I included details that complemented their application.

  1. Offer to Meet with Them to Discuss Your Application

A face-to-face or virtual meeting can be incredibly valuable. During this meeting, you can discuss the specific points you would like them to mention in the letter. Share your goals, why you’re applying for this particular program or position, and any specific achievements you want to highlight. This conversation can also help you gauge their willingness and enthusiasm for writing the letter, and it provides an opportunity for them to ask questions to better understand how they can support your application.

  1. Be Judicious About Who You Are Asking

Choosing the right person to write your letter of recommendation is crucial. Ideally, your recommender should know you well and be familiar with your work. This is FAR MORE important than simply choosing a big name. They should be someone who has observed your skills, achievements, and character firsthand and can write extensively about them. A letter from a well-known person may carry weight, but only if they truly know you and can provide a detailed and personal account of your abilities. Academic advisors, professors, direct supervisors, or mentors who have worked closely with you are often the best choices.

 

  1. Provide Them with Plenty of Time

Respect your recommender’s time by asking them well in advance of your application deadline. A rushed letter may lack the detail and thoughtfulness of one that was written with ample time. Asking somebody at the last minute might, frankly, also really annoy them, and “annoyed” isn’t the state of mind you want your writer to have. Aim to ask at least a month before the deadline, and be clear about when you need the letter. This allows your recommender to plan their schedule and gives them the time to craft a well-considered letter.

  1. Follow Up Politely and Be Sure to Thank Them Afterward

Once your recommender has submitted the letter, express your gratitude. A hand-written thank-you note is a courteous way to acknowledge their effort and support. Let them know how much you appreciate their help and keep them informed about the outcome of your application. A sincere thank you not only shows your appreciation but also leaves a positive impression for any future requests you may have.

If the deadline is approaching and you haven’t received confirmation that the letter has been submitted, it is appropriate to follow up politely. A gentle reminder can ensure that your application is completed on time without causing undue stress to your recommender.

 

Lastly, if you earn admission or get the job, be sure to forward that information to your letter-writer and thank them for it again.

 

  1. Provide Context and Details

If there are specific experiences or projects you want your recommender to mention, provide them with details. For example, if you worked on a significant project under their supervision, remind them of the specifics and the impact of your work. This helps them include concrete examples that can strengthen your letter.

I always appreciated it when students said, “please emphasize my work on X, Y, or Z…” as it gave me clarity about what to include.

 

  1. Stay Organized

Keep track of who you asked, when you asked, and the deadlines for each letter. This organization ensures you don’t miss any important dates and allows you to follow up as needed without appearing disorganized or forgetful.

 

  1. Offer to Write a Draft

In some cases, your recommender might appreciate a draft letter that they can edit and personalize. This can save them time and ensure that the key points you want to be included are covered. However, this should be offered tactfully and only if you believe it will be helpful.

Letter writing is highly individualized, and different people will ask you for different things. Remember that you’re the one asking for a favor, so do whatever you can -within ethical boundaries- to help them help you.

 

  1. Understand the Format and Requirements

Different institutions may have specific requirements for letters of recommendation. Make sure your recommender is aware of these requirements, whether it’s a particular format, length, or topics that need to be covered. Providing this information upfront can help them write a letter that meets all necessary criteria.

This is especially important if letters have to be uploaded to particular portals. Make sure that you provide clear instructions and perhaps even offer to set it up for them if they haven’t already.

 

Conclusion

Securing a strong letter of recommendation requires careful planning, clear communication, and consideration for your recommender’s time and effort. By following these steps, you can ensure that your letters of recommendation are compelling, detailed, and tailored to support your application. At Gurufi, we’re here to help you through every step of the process, ensuring that your application stands out for all the right reasons. Good luck!

For more help with your personal statement, check us out at Gurufi.com. Our personal statement editors and consultants have decades of experience helping clients get into top Masters and Ph.D. programs in STEM, humanities, fine arts, and social sciences. Our specialty is helping you craft compelling personal statements that move the needle in your admissions process! For questions, shoot us an email at service@gurufi.com. Check us out on Facebook, Twitter, and LinkedIn.

Partner’s Guide to Surviving the MBA Application Process (and beyond!)

Cartoon illustration of a supportive young man comforting his stressed MBA student wife, who is surrounded by study materials. He offers her a cup of tea and a reassuring smile in their cozy study room, filled with a soft glow from the desk lamp, emphasizing their strong bond and mutual support.
Behind every successful student, there’s a supportive partner offering strength and a cup of tea during those long study nights.

         With spring around the corner, we’re going to be spending the next few weeks producing blogs designed to help people who are just starting their MBA application process with the aim of submitting in Round One this summer. At Gurufi, we help scores of people each year earn admission into their dream schools, and in the 17+ years we’ve been doing this, we’ve learned that spouses and partners often play a key role. As such, I wanted to begin this series with a discussion about the best ways to include them in your application process.

         As the spouse or partner of a future MBA student, you are an important part of the support system that will help your loved one succeed in business school. While the journey through business school can be both exciting and challenging, it is important for you to be well-informed and prepared for the experience. Here are some tips to help you thrive during this pivotal and transformative moment in your partner’s career and life.

  1. Understand the demands of business school: Business school is a rigorous and demanding program that requires a significant amount of time and effort. It is important to understand the demands of the program and be prepared to support your partner as they navigate the challenges ahead. Be aware of the time commitment involved, including late nights, early mornings, and weekends dedicated to coursework and studying.

Importantly, this extends to the application process! It’s incredibly helpful to have a frank and specific conversation about your application schedule, what it entails, and moments when you’ll need additional help. Which brings us to Point 2…

  1. Communicate openly and honestly: Good communication is key to a healthy and supportive relationship, especially during the challenges of business school. Make sure to have regular, open, and honest conversations with your partner about their experiences and how you can support them. Be an active listener and offer encouragement and support when needed. Relationships are complex and dynamic, and at various moments one of you will need somebody to lean on, and at other times the other will… and at still other teams, you’ll prop each other up! Understand, though, that an MBA can be pretty intense, so during these two years, you should expect to do more of the propping-up for an exhausted and spread-thin partner.

  1. Be flexible and understanding: Since business school can be demanding and stressful, it may require significant changes to your normal routine. Be flexible and understanding of your partner’s needs and try to make changes that will help both of you balance your priorities. This may include adjusting your work schedule, rearranging household responsibilities, or making other modifications to your daily routine. Remember that an MBA is an investment in both of your futures, so try to keep this collaborative and supportive attitude.

  1. Get involved in the business school community: Joining the business school community can help you stay informed about what’s happening and provide opportunities to meet other partners and spouses. This can include attending events, participating in clubs and organizations, or volunteering for events and initiatives.

  1. Maintain your own interests and hobbies: It is important to maintain your own interests and hobbies, even during the demanding time of business school. Make time for the activities that bring you joy and fulfillment and consider taking on new challenges and experiences that will help you grow and develop.

  1. Encourage self-care and stress management: Business school can be a stressful time for both you and your partner. Encourage your partner to prioritize self-care and stress management, including exercise, healthy eating habits, and time for relaxation and rejuvenation.

  1. Offer support during high-stakes times: Business school is full of high-stakes moments, such as exams, presentations, and networking events. Offer your support and encouragement during these times and be there to celebrate your partner’s successes and provide comfort during setbacks.

  1. Be a sounding board: Business school can be a time of intense self-reflection and growth, and it is important for you to be a sounding board for your partner. Listen to their ideas and provide a supportive environment in which they can explore their thoughts and goals.

  1. Build a network of your own: Building a network of friends and colleagues can help you stay connected and informed during business school. Seek out opportunities to connect with other partners and spouses, and consider joining clubs and organizations that align with your interests.

Of special note is that many business schools have clubs or organizations specifically for B-school partners, and having a network of partners and spouses can provide an incredible outlet for frustrations, a set of sympathetic ears who understand your particular situation, and social outlets for times when your partner is heavily involved in school or professional activities.

  1. Plan for the future: Business school is an investment in your partner’s future… AND YOUR FUTURE TOGETHER! As such, it is important to plan for the changes and opportunities that may come with a new degree. Consider your long-term goals and aspirations and have open and honest conversations about how an MBA will alter the trajectory of your shared lives.

As the partner of a future MBA student, you have a critical role to play in their success. By offering support, encouragement, and a strong foundation of love and understanding, you can help your partner navigate the challenges of business school and achieve their goals. This is a journey you’re taking together, so try to embrace the spirit of collaboration, mutual support, and the love that brought you together in the first place!

For more help with your personal statement, check us out at Gurufi.com. Our personal statement editors and consultants have decades of experience helping clients get into top MBA programs. Our specialty is helping you craft compelling personal statements that move the needle in your admissions process! For questions, shoot us an email at service@gurufi.com. Check us out on Facebook, Twitter, and LinkedIn.